What Are Data Collection Tools ? 

Data collection tools are a set of instruments used to collect information or data for the area of research. The researcher needs to collect accurate and relevant data to their area of study. Each variable under study may have different types of data, some of which may not be readily available. The use of specific tools makes it possible to get the exact data that one needs for analysis.

Researchers can use a combination of data collection tools to collect as much relevant and diverse data as possible, depending on the field and required depth of information. Besides, it is important to mix qualitative with quantitative data to have a broad view of the subject under study.

Popular Data Collection Tools

There are over a half-dozen tools that one can use to collect data on any area of study. When choosing any tools, one should keep the following in mind.

  • Validity: The tool should collect data relevant to the area that one intends to measure.
  • Reliability: The tool used should collect all data accurately and consistently across different respondents. This prevents bias or outrightly wrong information.
  • Economy: The tool should complete the collection work within a short period.
  • Practicability: The tool should be easy to use, apply to the said subject and provide data that is easy to interpret.
  • Cost: Researchers should balance the cost of using a tool and the value it delivers to their study

Online Tools

There is lots of data on anything that you would find online. If you are researching a company, for example, you can find information such as business revenue, tech stack, new investments, open roles, ad spending, changes in management, and recent media, among other things, by researching their website and social media presence.

With tools like data collection Hello Pareto, it is easy to collect this data from diverse points on the internet and put it in one location. Such tools are excellent for data sets that do not include personal opinions, as they collect information already in the public domain. Users can use the tools to seed their customer pipelines as the data gives them more insight into the company under the survey.

Surveys and Questionnaires

Questionnaires are designed to direct the respondents to provide information on a specific area. Surveys also target a particular area of study in a bid to provide in-depth, high-quality data. The advantage of these two tools is that they can provide consistent data across all the respondents in various environments.

Online questionnaire tools allow researchers to collect data without printing the questionnaire and planning to meet the respondents personally. Besides, one can use poll tools on social media pages if they wish to collect data from their followers on these platforms.


This is the most popular tool for getting and providing information from one-on-one interaction with the respondent. Interviews can be conducted in person by visiting respondents or remotely using messaging apps and social media tools such as Skype, Facebook Rooms, or Twitter’s direct-messaging feature. Traditional remote interviews can be conducted with letters or emails. LinkedIn also makes it easy for one to reach out to specific people of interest remotely and collect data from them.


Observation is a tool used where the researcher is interacting with respondents or variables for which they are measuring. For example, one may observe how customers have responded to the last sale offer at the store by noting the increase in the number of visitors and the sales volumes. The same can be carried out online on platforms where a business interacts with customers.

Researchers should strive to collect data that is accurate as possible. They should also strive to get the in-depth information to avoid making incorrect assumptions when using the data for various initiatives. Using the correct tools is the first step to achieving these goals. While one can use a single tool to collect a type of data, it is good to use different tools to increase the depth and diversity of the data collected.


Dharmesh is Co-Founder of TechnoFizi and a passionate blogger. He loves new Gadgets and Tools. He generally covers Tech Tricks, Gadget Reviews etc in his posts. Beside this, He also work as a SEO Analyst at TechnoFizi Solutions.


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